Present: Mullet, Sadiq, Si, OddBloke, Polar, Fluffeei, Bruce, Bucko
Apologies: Tim (away)

Bugzilla and Action Points

Bruce asked if we could put Action Points into Bugzilla.

Mullet asked if everyone had a Bugzilla account, everyone except Fluffeei did.

Sadiq suggested using a Wiki since Bugzilla was a nightmare for recording Action Points.

Mullet asked the Secretary if we could put future Action Points onto a Wiki when they become available.

Action Action Points to go on Wiki when servers become available.

BFL

Bucko stated that there had been no contact with members about the BFL despite agreeing to send an email.

Fluffeei said that the problem had been agreeing about the power.

Action Fluffeei to send email to members about BFL with Power restraints in it.

Sadiq asked what would happen to spare places if people don’t show up.

Exec agreed to allocate these in order to reserves but to make a phone available for people to telephone with any problems e.g. the car has broken down.

Bucko said that he would leave his phone whilst he went up the pub.

Action Fluffeei – to put into email if people aren’t coming need to tell us soon as possible.

Exec agreed to close the signups on Friday evening so Fluffeei has time to do seating plan.

BFL Names

Mullet said that we need name plates during the BFL.

Bucko said he will print them on his new laser printer.

Action Bucko to print name plates on new laser printer.

Servers

Bucko asked what the state of play was with bringing a server (and having enough power to use it).

Si said that surely this could count as a second monitor.

Action Fluffeei to add server to list of items which are restricted.

Mullet asked how we would deal with infringements to the Power rules.

Sadiq suggested we remove them from the LAN and/or ban them from future LANs

Exec agrees to deal with incidents on a per-incident basis. If needed then the equipment will be checked using Bucko’s power monitor.

Action Polar and Fluffeei to update UWCS website with details of power restrictions.

Polar confirms LAN will start at 11:00.

Exec at the LAN

Mullet asked if everyone will be there for setup?

Bucko will be there from 8 to help start the LAN, he will store stuff in his car.

Pizza Order

Fluffeei reported that A2B was not so good so we would probably go with Sicilian.

Action Fluffeei to ring Sicilian to ask for offers.

Polar asked if we could create a Pizza Event for orders and are we doing them every day?

Bucko suggested we did it at least for the first night, we can organize the rest at the LAN itself.

Action Polar/Fluffeei to create Pizza order event

Action Bucko to scan Sicilian Menu for LAN

Action Fluffeei to decide on BFL socials

BFL Security

Fluffeei asked who would look after the room? It usually needed to be an Exec member

Sadiq suggested we create a spreadsheet and then use this to see who is available.

Action Fluffeei to create spreadsheet for who is looking after room and when.

Action Polar to create a tech team rota.

Clothing

Sadiq reported that clothing will arrive on Tuesday/Wednesday for the LAN and will be delivered to CS.

Bruce said that we will take money before giving the goods out (as a cheque).

Accenture

Polar has sent the form to Accenture then received a reply from a new contact with another new form to fill on.

Action Polar to return new Accenture form.

IBM

Polar talked to IBM they are looking at LiveDVD/CD internally.

Bloomberg

Action Mullet to email Stig.

Summer Exec Meeting

Action All Exec to check availability and post to Exec list.

Mini Prog Comp during LAN

Mullet suggested that we hold a (very) mini prog comp each day during the LAN.

Action Newsletter – competition will be open to anyone but prizes at the LAN, submission by Thursday mid-night.

BBQ

Bucko asked what we were doing if it rains.

Mullet – no plans as yet.

Bucko suggested the purchase of a tent or gazebo in case of rain.

Action Mullet/Bucko to talk to each other about rain cover of some kind.

Bucko asked who will look after BBQ after the event as he wants to drink and can’t drive it home.

Mullet will keep in his room.

Union PayPal

Bruce said that at President’s Meeting in Union PayPal accounts appeared on the minutes with no specific detail.

No one on the Exec had heard of this.

Action Si to email Union to ask what situation is about this.

Next Meeting

To be arranged.

Present: Mullet, Sadiq, Si, Monk, OddBloke, Polar, Fluffeei, Bruce, Lucidion
Apologies: Tim (away)

Gaming

Mullet reported that he had spoken to Roger Packwood about re-opening the Gaming account. Roger is talking to Paul Williams.

Fluffeei asked whether tech team had delivered a working 'locked’ down solution yet?

Mullet said that the launcher had been updated to authenticate against the CompSoc database. The intention is to use an alternative exec function call to control application forking.

Sadiq asked if gaming will be running when term finishes.

Mullet said he wasn’t sure, we would need to see what numbers we had.

BFL

Pizza

Fluffeei reported that he had tried Sicilian Pizza. They were better than A2B and cheaper than Pizza Hut. He will be trying more later this week.

Tournaments

Fluffeei reported that Piggeh seems well organized for a tournament.

Mullet asked whether we had decided on what server would be used – Codd or Bong?

Bruce asked if we could use Insomnia.

Mullet replied that it would be non-trivial to get the server from (and back to) ITS.

Fluffeei said that he wanted to run FreeCiv and OpenTTD on Bong during the LAN.

Power Problems

Sadiq said that following Bucko/Fred’s email on Power, it looks like the maximum number of people will be 50.

Mullet replied that Bucko had proposed people could bring either a laptop, a fan or an extra monitor to help with power problems.

Action Fluffeei to produce a BFL email stating that people can bring <=1 of a FAN, LAPTOP, 2nd MONITOR or CONSOLE, (2) tournament (3) can we get people only bring laptops to tell Exec so we know we will have extra power.

Action Fluffeei to email library people re LAN

Action Polar to contact Fred RE: ITS Email for Internet use.

Action Fluffeei to scan SSLC form for BFL.

Action Polar to post news items on the UWCS website

Action Fluffeei to create an event for Cinema trip (possibly earlier in week)

Action Si to find email of things we need from old LANs

Action Polar to talk to icStatic – are FreeStyleGames coming?

OddBloke said that Monk has suggested we hold a social when LIB-1 is in use by Engineering.

Action Fluffeei to create LAN event when LIB-1 is in use.

Talks

Polar said he had emailed AMD

Mullet stated that he had no reply from Google yet meaning we are currently 2/3 slots short.

Polar has not spoken to Steve Matthews yet.

Sadiq asked if we had contacted Free Style Games or Blitz.

Action Si is to email Sun Microsystems.

Action Polar to email Mike Shuttleworth.

Mullet asked if the LUG has emailed Linux developers or specialists?

Dan replied that they had but the response had been generally no.

Action Polar to email Oracle.

Action Polar to email/talk to Martin C-Kelly.

Sadiq asked if we wanted a talk on Robot Football?

Si asked if something similar was used for the Prog Comp if we could use the talk to increase interest?

Sadiq said that he might be able to get Ken to do the presentation but he is very busy.

Action Si is to do Speaker Series Poster.

Society Paragraph

Mullet said that we had all been emailed by the Onion to ask for a paragraph describing the Society. He had emailed Exec with a suggested one.

Action Fluffeei is to get Sober, email the preferred Society paragraph to the Union and then get drunk again.

Accenture

Polar said that he had done the Accenture form.

Sadiq said that he thought Accenture was a first come, first served.

Action Exec are to reply to Polar’s Accenture email.

Tech Team Handover

Mullet told the Exec that following the decision to create a Technical lead and two deputies when was it to happen and who was it to be?

Polar said he was unhappy with the Exec making the decision without proposals.

There was a general discussion about what the role was going to be. Sadiq said that the deputies will be supporting roles which rotate to enable more members to get involved.

The Exec agrees to co-opt a Tech Officer but to wait until nominations from members

Action Si is to email exec@ with an email asking for nominations which will be sent to members.

Merging Pub Socials

Mullet said that there had been a lot of positive feedback.

Monk said that he was not particularly happy with the merger as he didn’t know if people would come to campus.

Mullet said that moving to campus will help to encourage freshers.

Exec agrees to merge official socials.

Cupboard

Polar is talking to ITS on Friday with regards Cupboard. They are unhappy with level of detail in report so they want to inspect the box.

Polar is configuring software tomorrow for report (with Lamby).

Meetings after Summer

Action Polar to email exec with date when he is back from summer.

Action Si will create an iCal feed or RSS feed for Exec events.

Leaflets for Halls

Sadiq said that he thought blanket leafletting would not be very effective. Exec agreed. He proposes that we create quarter A4 posters and put in pidgeon holes.

Mullet said that he wants to use induction meetings to explain about the Society.

Action Si is to talk to Stephen with regards CompSoc giving presentation in Software Engineering.

Action OddBloke to think about BZR talk.

Next Meeting

Tuesday, 16:00, MR3

Present: Si, Mullet, Tim, Polar, Odd_Bloke, Fluff_eei, Bucko, Bruce, Sadiq

Agenda

• Clothing
• Cupboard Update
• Accenture
• BFL
• BBQ
• Paintball
• AOB

Clothing

Sadiq said order was set to close on Wednesday (tomorrow), he would then calculate costs etc. and email individual signups with their personal cost.

Mullet wanted it noted that the Exec laughed at Sadiq for 10 seconds for over-complicating a calculation.

Sadiq then raised the issue of credit with suppliers. The approximate cost of the order will be around £250. Each member will be emailed, their order will be placed unless they specifically say they don’t want it.

Tim asked why we hadn’t already taken money from them.

Sadiq replied that we had no real technical mechanism yet. So we would still be relying on trust.

Cupboard Update

Si told the Exec that the cupboard was OK for the Health and Safety audit. We needed to not keep any paper in there and to remove as much as possible.

On the subject of the port, Si has emailed Tech and Exec to say that we will likely only be allowed to use on computer on one port, this was a general ITS campus rule.

Si had emailed Duncan and Carol to ask for an exemption until new ports are put in but there had been no reply. Apparently every device that uses the network needs to make itself known via a unique address and there must only be one of these per port.

Mullet stated that we had no formal AUP with ITS.

Si replied that ITS have a general connection policy which was a bit uncertain in places. Everyone who uses the network is bound by ITS policies. The long and the short of the situation was that we could not use a switch, whether the policy says so or not, ITS do not want us to use one.

Mullet replied by asking how we were supposed to know these things without seeing the AUP.

Si said this was and had been available on the ITS website for ages.

Action Si to email ITS policy link to Exec

Exec ended the cupboard discussion – there was no real update, the Society is still waiting on ITS to audit the machines and respond to Tim’s report.

Tech Team

Sadiq asked what the state of play was with regards Bong’s hardware. Most of it was less than 3 years old – if we had problems we might be able to get refunds or exchanges.

Mullet asked what failures there had been.

Polar said that most had come from poorly connected components which had been fixed subsequently but that there may be problems with the SATA.

Bruce said that these had been replaced before.

Action Polar/Tim to look at Bong, possibly run memtest to check.

Gaming Update

Mullet stated that there was no update as we were waiting on the cupboard.

Si asked whether we were any further forward with investigating the technical solution to locking down the workstations.

Fluff_eei said that there had not been any real progress.

Matter is deferred until Friday XING or Tech Team meeting.

Action Polar to contact Brad with regards the locking down progress

Accenture

Polar said that there had been an email conversation which had got confusing in places.

Polar has sent the pictures from the LAN and Accenture had replied with a form for sponsorship for next year.

Action Polar to fill in Accenture form.

< Si leaves for a prior engagement, meeting carries on with someone else minuting >