Recent Minutes


Minutes 06/05/15

Academic

Gaming

-need to pay for previous screen usage – then book new usage
-LAN IS THIS WEEKEND, room booking was messed up
-going to buy splatoon for wiiu

Tech

Social

Publicity

Misc

-more discussion about phoach – Will is writing a letter to them. Varsity is super expensive though!

Action overflow:

All Exec

-attempt to fix xbox
-sign up for lan rota

phillammon

-book out big screen for 2 hours sometimes in BFL (daytime, preferably tues/wed)
-buy splatoon
-buy 2 new wii motion plus controllers

rhiba

-book bbq

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc
-fix anime/all mailing lists.

marmite

robot

-put gokarting event up

mcnutty

hermit

-safe spaces policy

details

Minutes - 29th April 2015

Academic

Gaming

-need to pay for previous screen usage – then book new usage
-phillammon has a chat going between a lot of gaming society exec – cross advertisements etc
-we have a dead xbox, possible buy a xbone for next term? not decided.

Tech

Social

-anime soc joining bbq
-phoach is super cheap so we’ll start going again next year

Publicity

Misc

Action overflow:

All Exec

-attempt to fix xbox

phillammon

-book out big screen for 2 hours sometimes in BFL (daytime, preferably tues/wed)

rhiba

-book bbq

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc
-fix anime/all mailing lists.

marmite

robot

mcnutty

hermit

-safe spaces policy

details

Minutes 22/04/15

Academic

-Rockets – probably going to be delayed until after exams (not during Lan)
-Sponsorship – WILL AND MARMITE NEED TO GET OFF THEIR ASSES – will has part written a letter that will be sent out
-IBM trip – Will got a trip offered to us, any time really, probably mid term 1 next year. “Emerging technologies” – get the department to advertise?
-Speakers for next term – divide up list of contacts and give each exec people to talk to, rayhaan will do talks next term

Gaming

-Big screen shenanigans? – organise more – during BFL – wednesday or tuesday during day
-LAN films? Dictate within the exec – schedule on saturday of exam lan (Hackers)

Tech

Cluster (is openstack still on the networking naughty step?) now working

Social

Publicity

Misc

-OMGWTFBBQ – reserve in advance, end of week 8, sat, advertise
-Going back to Phoach next year!

Action overflow:

All Exec

phillammon

-book out big screen for 2 hours sometimes in BFL (daytime, preferably tues/wed)

rhiba

-book bbq

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc
-fix anime/all mailing lists.

marmite

robot

-get phoach menu

mcnutty

hermit

details

Minutes 04/03/2015

Present: rayhaan, mcnutty, hermit, phillammon, rhiba, marmite, robot

Next meeting: Wed 11th March, 1pm

Academic

Gaming

-nothing more to add on the piazza screen event, Phillammon is keeping in contact.
-Thinking about advertising a big hearthstone tournament sometime.

Tech

-cluster – over easter.. being installed. Openstack probably way to go.
-website auth system done

Social

Publicity

-Talked about posters and promo shots and what to do with both. Need printing asap.

Misc

-rockets – going well! everyone has been assigned tasks, two treasurers are talking about costs. Put it in newsletter! About Rockets and 3D oculus rift stuff, to contact Will if interested.

Action overflow:

All Exec

phillammon

rhiba

-spam freshers page

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc
-fix anime/all mailing lists.

marmite

robot

-advertise events

mcnutty

hermit

details

Minutes 25/02/15

Present: rayhaan, mcnutty, hermit, phillammon, kirby, rhiba, marmite

Next meeting: Wed 4th March, 1pm

Academic

-Will met with president of warwick tech, they both want us to work together. Warwick tech have a lot of non CS stuff going on but would be good to collaborate on hackathons. BCS want outreach, so they liked warwick tech, although now we’re going to “share” affiliation with warwick tech. Meet up with them once a term to work out whats going on with BCS. Can include it in our branding! Overall looking good. In week 10, meet up with them and kick this off.
-Sent Chris (chair of socs committee) an email saying we werent happy but he hasnt replied. Maybe wait for committee to change? This only really matters until freshers, so possible waiting for committee isnt an option. Talked about freshers fair placement, decided to be really proactive about handing out flyers and asking other societies (eg game design) to display our posters. Hand out fliers in freshers accommodation again! 5000 flyers.
-Will has been talking to Michelle about her coming in to talk. Possibly contact other old compsoc people? Will will call people in to speak from tech companies? Will needs to find roger or Matt to see if we can have cs1.04 or cs1.01 or 007 for an hour a week in term one. MS rooms as backup.

Gaming

-Wireless controllers are definitely needed for piazza screen. He (the contact for screen) wants console ahead of time, thats fine. Bring a 3DS so we can use it as an additional controller for smash. Its £40, this is fine. Put it in newsletter, post in facebook groups about it. Advertise at LAN and gaming.

Tech

-Need to start installing OpenStack. Rayhaan is on it.

Social

Publicity

-Alice made business cards! She’s buying them soon, the exec likes the design.

Misc

-Rockets have a weekly meetup on Wednesday, going after this meeting so we can talk about it. Talking about whats feasable, at a time we’d like etc at exam LAN! Dump video onto an SD card. Need to go through Coventry Air Traffic Control. Might be able to stream photos?
-Will talked to Roger about 3D! Wall screen in 1.01! They have an IR transmitter set up for active 3D! That would be awesome. They also have a collection of (amazing/cringey) 3D dvds. 3D movie night!
-Looking at virtual reality for Sara’s research! Using the Oculus for stuff like that, paid research opportunities over holidays we could possibly advertise.

Action overflow:

All Exec

phillammon

rhiba

-spam freshers page

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc
-get trolley for LAN.
-fix anime/all mailing lists.
-fix when if you leave out the www, it redirects to uwcs. Maybe change it to 404 message

marmite

robot

-put cinema and meal on the website

mcnutty

hermit

-update society posters
-society business cards
-take promo shots of LAN (no dumb stuff happening)

details

Minutes 18/02/2015

Present: rayhaan, mcnutty, hermit, phillammon, kirby, rhiba, murtag

Next meeting: Wed 25th February, 1pm

Academic

-contact with Michelle D’Israeli – she posted on facebook group, Will messaged her (shes past exec) she hasn’t replied
-contact with DCS – phillammon and mcnutty went to see matt leeke and roger, theyre happy with gaming, things seemed good, matt wants to have events with us and share resources, appear at open days with oculus. Want people on the new DCS website (preferably computing students), we can possibly use their drones/3D printers, they want a compsoc person on the SSLC, but matt will relay this. Make sure lab is clear after gaming, doesnt seem to be a problem any more though. May be possible to book out lab in future if we dont mess up. Matt loves us.
-contact with BCS – email from james merchant, BCS got in contact about setting up a student chapter, turns out warwick tech did it first. Will sent an email about how warwick tech arent an official society because BCS have a policy to go to university affiliated society first. To be continued..
-Rayhaan wants to do a talk, to be continued, maybe a Latex Talk?

Gaming

-Talked about piazza gaming, decided we’ll bring the WiiU and Mario Kart and Smash only.
-DCS drones for BFL

Tech

-deprecating warwickcompsoc.co.uk – moved mailman to uwcs.co.uk so dont renew

Social

Publicity

-Talked about flyers/posters again, hermit still working on it.

Misc

-UWCS first contact – Will wants to go to space – warwick rockets have a high altitude ballooning projects, we should work with them, arduino and camera? phone? Two phones streamed to oculus rift? 30km high!
-some woman contacted Alice from theatre studies. Running a project about filmaking/hacking thing. Newsletter the flier.
-going to work on socs committee stuff about getting in both categories
-Discussion about music server again, people feel its being too policed.

Action overflow:

All Exec

phillammon

rhiba

-spam freshers page
-irc guide

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc

marmite

robot

mcnutty

hermit

-update society posters
-society business cards
-occulus in FB group
-reply to woman, forward email to R.Michelmore@warwick.ac.uk
-take promo shots of LAN (no dumb stuff happening)

details

Minutes - 11th February 2015

Present: hermit, maddy, kirby, marmite, mcnutty, phillammon, rayhaan, rhiba, robot

Next meeting: Wed 18th February, 1pm

Academic

-Mcnutty is planning on arranging a meeting with Matt Leeke to talk about running events like talks with DCS
-Decided to let go of the MSL stuff since the contact is not returning emails.

Gaming

-Talked about advertising Occulus Rift more, bringing it out at every gaming and LAN. Mcnutty has it working on his computer.
-Xbox guy (Joe) has stuff for a Halo tournament this week only so it’s going to be at gaming on Friday. Will be sending a separate email about it.
-Mcnutty is booking the piazza screen for Friday 13th March to play Smash, Mario Kart etc
-Also talked about doing “Warwick Plays Pokemon” on the piazza screen with a simple website that people can go to on phones for input, could be done in term 3.
-Phillammon talked about his meeting with Roger and this is what came of it: (bear in mind these are just “grumbles” and we don’t have to do anything asap)
-Roger doesnt like us using the atrium
-There is a coursework deadline in week 9 for 4th years and he’s worried we’ll take up the whole ground floor (this isnt true)
-Gaming doesn’t add to the department. We decided we should make it so it does! Advertise talks etc
-SSLC mentioned us, but they mention everything including the handdryers.

Tech

Social

Publicity

-Talked about flyers/posters again, hermit still working on it.

Misc

-Rayhaan and Mcnutty went to societies committee meeting. It was pretty useless, they said we still cant be in two categories, the only possible change is that we can be under leisure but we decided that wasn’t really an option.
-Constitution was talked about again, the draft is still being worked on, and we are going to hold an online EGM in week 9. It will be advertised from week 7 onwards.
-Talked about a strategy for 2015/16, or, what we want to achieve. This is what came out: Sorting out good advertising for Freshers fair. Running a series of talks in term 1, working with the department and game design to get good speakers in. Progcomps should have prizes and we should ask lecturers to advertise them. Offer coursework help and exam revision sessions (like other societies do) in XING. A guide on how exactly to use IRC, like from requesting a shell account to joining the channel. Keeping up relations with related societies, for example, a facebook chat with all presidents. Get cluster working properly, fix website and music server. Continuing tournaments at gaming, with prizes. Getting sponsorship!

Action overflow:

All Exec

-Upload photo (if not already done).

phillammon

-Talk with other gaming societies.

rhiba

-spam freshers page
-email teacher
-irc guide
-write email, write in facebook group about xbox tournament – halo!

maddy

-give mcnutty list of society’s games
-give mcnutty his glasses dammit

rayhaan

-link steam and facebook groups on website
-opportunity fund stuff
-make sure publicity officer gets all emails
-remove individual email positions from old exec
-remove ibm logo from forums
-put music server rules url in

marmite

robot

-think about end of term events, plan them

mcnutty

-add xing to events page
-3 keys cut for server cupboard 006
-sort out smash on 13th

hermit

-update society posters
-society business cards
-occulus in FB group

details

Minutes - 4th February 2015

Present: rhiba, maddy, phillammon, veltas, robot, alice, marmite, mcnutty, rayhaan, hiren

Next meeting: Wed 11th February, 1pm

Academic

-Adding XING to events page.
-Talked about changing programming workshops name as it is not really a programming workshop, more of a “laptop and tea” meeting.
-Talked about changing XINGS name, no decision so far.
-Mcnutty has talked to Mike Joy about running events with DCS. Department would possibly be happy to advertise for us, and put us in contact with academics outside of the university that could give talks.
-Woman from Leap School in Leamington emailed us about sending someone to go in on a – Monday afternoon, several people showed interest, Rhiba is responding to her email, and forwarding to Warwick Game Design (as its a game making club).
-CCC 2015 was talked about, will possibly arrange a trip to that.

Gaming

-Talked about the issue at the end of last gaming, that there was an open day and the secretaries needed the room. Came to the conclusion that we should monitor when open days are, and we are apologising.
-Clarified that packing up of gaming STARTS at 8am, and is not meant to be completed by 8am.
Kirby (Alex Kerr) and Metalgabu (Maddy Young) are the new gaming officers, as chosen by Phillammon.

Tech

-Mailman is being fixed by Rayhaan.
-New exec members are being added to email/website/irc.
-Decision has been made to remove old exec from getting the emails from their old position. They will still receive general exec mailing list emails though.
-Tech team meetings will be every week at the start of XING.
-Decided that unless requested, old exec keep operator status on irc.
-Rayhaan is removing all traces of IBM logos on all pages they appear.

Social

-Handover meeting is booked for Wednesday 11th at 7pm in the Farmhouse. Doing it in conjunction with game design.
-Talked about a voting system on the new website to vote on where to go for outings, this can be implemented. For now, use strawpoll and link to it in the newsletter when a vote is required.
-Talked about having a trip to Valentines Crash next saturday, that is going up on the events page.
-Talked about having a trip to Harvester/Cosmo/wherever then to the cinema later this term for all the society.

Publicity

-Talked about flyers/posters again, hermit still working on it.

Misc

-Health and safety and equal ops were assigned to Rhiba and Hermit respectively.
-New exec form was filled out and handed in.
-Risk assessment form was filled out and handed in.
-Talked about fleshing out the minutes more, hopefully this has been fixed!
-Talked about and decided that we will change our contact photos to ones that we can be recognised from (ie our faces) so we can be approached more easily.
-All new exec are going to upload their pictures.

Action overflow:

All Exec

-Think about where you want to be in a year, what you want to have done after a year (for example).
-Upload photo (if not already done).

veltas

phillammon

-friday meeting with socs committee
-talk to roger about open days?

rhiba

-spam freshers page
-email teacher
-hand in forms
-LAN signups open this week
-clothing closes 16th

maddy

-give mcnutty list of society’s games

rayhaan

-link steam and facebook groups on website
-opportunity fund stuff
-add exec to email list
-make sure publicity officer gets all emails
-remove individual email positions from old exec
-remove ibm logo from forums
-add publicity officer page and second gaming officer page
-3 keys cut for server cupboard 006

marmite

robot

-7pm Wednesday handover meal farmhouse 25
-valentines crash 10pm terrace bar

mcnutty

-opportunity fund stuff
-buy usb sata adapter, ethernet heads, gaffer tape, mats for LAN
-add xing to events page
-socs meeting friday
-talk to mike joy more
-CCC organise
-MSL

hermit

-update society posters
-society business cards
-list of music server rules
-valentines crash facebook event 10pm terrace bar

details

Minutes - 28th January 2015

Present: marmite, veltas, rayhaan, maddy, mcnutty, hermit, rhiannon, phillammon, glynn

Next meeting: Wed 4th February, 1pm

Marmite’s Musings

-Gaffer tape is good, our cables are gross and sticky.
-AGM took literally forever. So long.

Academic

Gaming

-Website needs list of games
-Clash with DOTA not an issue
-LAN music server is under control of the exec. Written and verbal rules can be enforced as per rules for LAN

Tech

-Buy usb sata adapter, ethernet heads, gaffer tape, mats for LAN, not spare cluster hdds

Social

Publicity

Misc

-Decided exact structure of AGM
-Constitution to be amended at EGM

Action overflow:

All Exec

veltas

-socs committee to be listed under entertainment

maddy

-give mcnutty list of society’s games

rayhaan

-link steam and facebook groups on website
-opportunity fund stuff

marmite

-run clothing order
-newsletter: steam working

robot

mcnutty

-get gaming the server rack for storage space
-opportunity fund stuff
-buy usb sata adapter, ethernet heads, gaffer tape, mats for LAN

hermit

-update society posters
-society business cards
-spam freshers facebook groups with gaming advertising

details

Minutes - 21st January 2015

Present: marmite, hermit, maddy, robot, rayhaan, phillammon, veltas, mcnutty, rhiannon, zed0

Next meeting: Wed 28th January, 1pm

Marmite’s Musings

Academic

Gaming

-All exec need to fill out LAN rota

Tech

-Mcnutty says website pages are crap, tech team to update, all exec can change as needed

Social

Publicity

-Need to advertise some of our events on the SU’s top 5 list

Misc

-AGM single transferable vote format will be fine, no online voting, counted by veltas
-Mcnutty and rayhaan need to do stuff for opportunity fund

Action overflow:

All Exec

-write summary of position for agm

veltas

-seek new sponsors
-plan programming competitions
-contact socs committe re: listing as entertainment on su website, try to attend a meeting

maddy

-chat to tim about nintendo events
-talk to xbox guy about more events
-find out how to get rid of random crap

rayhaan

-link steam and facebook groups on website
-opportunity fund stuff

marmite

-run clothing order
-newsletter: steam working
-agm exec application email
-make agm voting forms

robot

mcnutty

-get gaming the server rack for storage space
-opportunity fund stuff

hermit

-update society posters
-society business cards
-spam freshers facebook groups with gaming advertising

details

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