Recent Minutes


Minutes - 17/06/2015

-Gokarting moved to 3pm pickup due to a lack of available slots, everyone affected knows
-Trubydoor asked if the WGD 48hr could be held at BFL because WGD had their booking revoked (after it was confirmed) because there was an open day. It was mentioned that there might not be room in Lib2, but at the time of the meeting there were still >50% of the seats still available. Even accounting for last minute sign ups on the day this is unlikely to cause an issue.
-BFL was only booked from 3pm due to legacy reasons. Hermit booked the room from 9am so we can set up at 10.
-DCS have a list of names for the open day (CS exec + {dixonary, trubydoor, someone else?})
-Big Screen are currently being educated about Mondays by Phillammon (email bounced because they didn’t know which Monday we were on about). Hopefully we can get a booking sorted for Mon/Tues/Weds next week.
-mcnutty and mistermarmite have sorted out sponsorship correspondence which will be going out over the coming week to anywhere which has an email or postal address.
-Ballooning is mostly going to plan. Radio and GSM are yet to be working, and there seem to be problems with the camera. Rhiba can no longer make the launch at the end of the week, so we have the option of postponing to wk10 or early next term.
-hermit will modify the posters as agreed last week

details

Minutes - 10th June 2015

Marmite’s Musings: I’m on 2 hours sleep and have an exam tomorrow. Stop expecting wittiness from me you vultures.
Wordart is underused.

Marmite’s skeleton notes, to be fleshed out later when he’s less braindead:

-More detail on discussion, clearer conclusions in minutes
-Gokarting money collection, should be doable manually, aim to finish by friday gaming
-BFL: newsletter for signups, plan out events/tournys, get hands on controllers, rota to come
-Open day: something informative & engaging (wordart! explosions! – hermit), something interesting but broad on academic side (web hosting package with database access, not shell stuff as is current)
-Marmite and mcnutty to meet monday 15th
-Rockets planned to have all components running by tuesday 16th for a weekend launch
-Lemon will let department know about open day volunteers (basically various execs)
-Ask DCS to be mentioned in freshers’ communications
-Get posters, flyers all printed and paid for

details

Minutes - 03/06/2015

ITS payment is done
Big screen for BFL not yet done
Rockets meeting is/was straight after this one
Phillammon will contact Vlambeer and Extra Credits to ask for a skype talk/Q&A
mcnutty will organise those academic talks he said he would and finalise IBM visit
CRT has taken up residence next to the cupboard
Open day is Friday week 9 – should tell DCS we’ll pack up early, names and fun things to demo not yet finalised
-Slideshow of stuff we do?
-Classroom Aquatic hooked up to the rift?
Should ask DCS if we can be mentioned in freshers communications (can postpone for now)
mcnutty and marmite need to get together… and organise sponsorship

details

Minutes - 27/05/2015

-Splatoon: ordered, should arrive on Friday

-ITS: payment in the works! big screen wk10 not weds/thurs

-Rockets: W to organise meeting next week stabalisation

-Gaming: it’s dead Jim! (xbox) buy xbone at the start of next year? maybe xbox guy can get us a discount?

-Freshers: amend hosting poster printing before the end of term

-Open day: get names from rhiba (if any)

-I love CRTs!: gonna stick a CRT in the gaming cupboard

details

Minutes 20/05/2015

Academic

-Will planning on organising talks now exams are done.
-Need to organise a meeting with Rockets.

Gaming

-need to pay for previous screen usage – then book new usage.
-Not fixed Xbox yet, Will might oven it.

Tech

Social

Publicity

-Desperately need posters printed.

Misc

-Barbecue is booked.
-Need to replace robot (or Will and Rhiba can absorb his job).

Action overflow:

All Exec

-attempt to fix xbox
-sign up for lan rota

phillammon

-book out big screen for 2 hours sometimes in BFL (daytime, preferably tues/wed)
-buy splatoon
-buy 2 new wii motion plus controllers

rhiba

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc
-fix anime/all mailing lists.

marmite

-sponsorship

robot

mcnutty

hermit

-safe spaces policy

details

Minutes 06/05/15

Academic

Gaming

-need to pay for previous screen usage – then book new usage
-LAN IS THIS WEEKEND, room booking was messed up
-going to buy splatoon for wiiu

Tech

Social

Publicity

Misc

-more discussion about phoach – Will is writing a letter to them. Varsity is super expensive though!

Action overflow:

All Exec

-attempt to fix xbox
-sign up for lan rota

phillammon

-book out big screen for 2 hours sometimes in BFL (daytime, preferably tues/wed)
-buy splatoon
-buy 2 new wii motion plus controllers

rhiba

-book bbq

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc
-fix anime/all mailing lists.

marmite

robot

-put gokarting event up

mcnutty

hermit

-safe spaces policy

details

Minutes - 29th April 2015

Academic

Gaming

-need to pay for previous screen usage – then book new usage
-phillammon has a chat going between a lot of gaming society exec – cross advertisements etc
-we have a dead xbox, possible buy a xbone for next term? not decided.

Tech

Social

-anime soc joining bbq
-phoach is super cheap so we’ll start going again next year

Publicity

Misc

Action overflow:

All Exec

-attempt to fix xbox

phillammon

-book out big screen for 2 hours sometimes in BFL (daytime, preferably tues/wed)

rhiba

-book bbq

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc
-fix anime/all mailing lists.

marmite

robot

mcnutty

hermit

-safe spaces policy

details

Minutes 22/04/15

Academic

-Rockets – probably going to be delayed until after exams (not during Lan)
-Sponsorship – WILL AND MARMITE NEED TO GET OFF THEIR ASSES – will has part written a letter that will be sent out
-IBM trip – Will got a trip offered to us, any time really, probably mid term 1 next year. “Emerging technologies” – get the department to advertise?
-Speakers for next term – divide up list of contacts and give each exec people to talk to, rayhaan will do talks next term

Gaming

-Big screen shenanigans? – organise more – during BFL – wednesday or tuesday during day
-LAN films? Dictate within the exec – schedule on saturday of exam lan (Hackers)

Tech

Cluster (is openstack still on the networking naughty step?) now working

Social

Publicity

Misc

-OMGWTFBBQ – reserve in advance, end of week 8, sat, advertise
-Going back to Phoach next year!

Action overflow:

All Exec

phillammon

-book out big screen for 2 hours sometimes in BFL (daytime, preferably tues/wed)

rhiba

-book bbq

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc
-fix anime/all mailing lists.

marmite

robot

-get phoach menu

mcnutty

hermit

details

Minutes 04/03/2015

Present: rayhaan, mcnutty, hermit, phillammon, rhiba, marmite, robot

Next meeting: Wed 11th March, 1pm

Academic

Gaming

-nothing more to add on the piazza screen event, Phillammon is keeping in contact.
-Thinking about advertising a big hearthstone tournament sometime.

Tech

-cluster – over easter.. being installed. Openstack probably way to go.
-website auth system done

Social

Publicity

-Talked about posters and promo shots and what to do with both. Need printing asap.

Misc

-rockets – going well! everyone has been assigned tasks, two treasurers are talking about costs. Put it in newsletter! About Rockets and 3D oculus rift stuff, to contact Will if interested.

Action overflow:

All Exec

phillammon

rhiba

-spam freshers page

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc
-fix anime/all mailing lists.

marmite

robot

-advertise events

mcnutty

hermit

details

Minutes 25/02/15

Present: rayhaan, mcnutty, hermit, phillammon, kirby, rhiba, marmite

Next meeting: Wed 4th March, 1pm

Academic

-Will met with president of warwick tech, they both want us to work together. Warwick tech have a lot of non CS stuff going on but would be good to collaborate on hackathons. BCS want outreach, so they liked warwick tech, although now we’re going to “share” affiliation with warwick tech. Meet up with them once a term to work out whats going on with BCS. Can include it in our branding! Overall looking good. In week 10, meet up with them and kick this off.
-Sent Chris (chair of socs committee) an email saying we werent happy but he hasnt replied. Maybe wait for committee to change? This only really matters until freshers, so possible waiting for committee isnt an option. Talked about freshers fair placement, decided to be really proactive about handing out flyers and asking other societies (eg game design) to display our posters. Hand out fliers in freshers accommodation again! 5000 flyers.
-Will has been talking to Michelle about her coming in to talk. Possibly contact other old compsoc people? Will will call people in to speak from tech companies? Will needs to find roger or Matt to see if we can have cs1.04 or cs1.01 or 007 for an hour a week in term one. MS rooms as backup.

Gaming

-Wireless controllers are definitely needed for piazza screen. He (the contact for screen) wants console ahead of time, thats fine. Bring a 3DS so we can use it as an additional controller for smash. Its £40, this is fine. Put it in newsletter, post in facebook groups about it. Advertise at LAN and gaming.

Tech

-Need to start installing OpenStack. Rayhaan is on it.

Social

Publicity

-Alice made business cards! She’s buying them soon, the exec likes the design.

Misc

-Rockets have a weekly meetup on Wednesday, going after this meeting so we can talk about it. Talking about whats feasable, at a time we’d like etc at exam LAN! Dump video onto an SD card. Need to go through Coventry Air Traffic Control. Might be able to stream photos?
-Will talked to Roger about 3D! Wall screen in 1.01! They have an IR transmitter set up for active 3D! That would be awesome. They also have a collection of (amazing/cringey) 3D dvds. 3D movie night!
-Looking at virtual reality for Sara’s research! Using the Oculus for stuff like that, paid research opportunities over holidays we could possibly advertise.

Action overflow:

All Exec

phillammon

rhiba

-spam freshers page

maddy

rayhaan

-migrate gallery so we can upload stuff!
-fix planet compsoc
-get trolley for LAN.
-fix anime/all mailing lists.
-fix when if you leave out the www, it redirects to uwcs. Maybe change it to 404 message

marmite

robot

-put cinema and meal on the website

mcnutty

hermit

-update society posters
-society business cards
-take promo shots of LAN (no dumb stuff happening)

details

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